If the client uses both a Bill Pay Platform and Accounting Software that sync together, confirm which platform is the primary entry point to avoid double entry If you do not know the correct GL account for a bill, post to Uncategorized Expense and flag for Reviewer

If the client uses both a Bill Pay Platform and Accounting Software that sync together, confirm which platform is the primary entry point to avoid double entry If you do not know the correct GL account for a bill, post to Uncategorized Expense and flag for Reviewer

If the client uses both a Bill Pay Platform and Accounting Software that sync together, confirm which platform is the primary entry point to avoid double entry If you do not know the correct GL account for a bill, post to Uncategorized Expense and flag for Reviewer

When in doubt about any bill or payment in QBO Bill Pay or QuickBooks Online, flag it for the Reviewer rather than proceeding — it is always better to delay a payment than to process an incorrect or fraudulent one

If you do not know the Category (Account), please post to Uncategorized Expense

Vendor "J&J" is split across multiple Categories (Accounts). Please be sure to correctly split by line item within the invoice. Any line item in the invoice that says "Deliveries" or "Returns" gets categorized to Shipping. Everything else gets categorized to Fulfillment.

If it has been previously coded to a different account and also the prepaid account, please book to uncategorized and notify the reviewer

- Do not review or process any payments until the Preparer has completed the Prepare Payments for Approval / Submission task in full and the Payment Summary Report has been saved to Client Folder/Controllership/Vendor Invoices - Step 1: Pay particular attention to any new vendors or recently updated vendor banking information in QBO Bill Pay — independently verify directly with the vendor before approving - Step 2: Do not process any payments without confirmed client approval — if approval has not been received by the payment deadline, escalate to the appropriate internal team member immediately - Step 5: If any issues or errors are identified after payments have been processed in QBO Bill Pay or QuickBooks Online, escalate to the appropriate internal team member immediately — do not attempt to correct without internal review and client notification

Step 3: Do not process any payments to a new vendor until a W-9 has been received and saved to the Client Folder

Step 4: Generally, any unincorporated vendor (individual, sole proprietor, partnership, LLC taxed as a partnership) paid $2,000 or more in a calendar year is subject to 1099 reporting

Step 5: Confirm with the client before deactivating any vendor in QuickBooks Online and ensure all outstanding bills and payments have been fully processed before deactivating to avoid any disruption to pending payments

If you are unsure of where a transaction should be coded to, please code to uncategorized transactions

Step 1: If the bank feed is consistently missing transactions or showing errors, flag to the Reviewer — a persistent sync issue may require the bank feed connection to be reset or re-authenticated

Step 2: The Chase Money Market account has frequent daily Short-Term Investment sweep transactions — when matching transactions in QBO, confirm the match is correct before accepting to avoid duplicates or misposted entries

Step 3: When in doubt about how to categorize a transaction, flag it for the Reviewer rather than making an assumption

If you are unsure of where a transaction should be coded to, please code to uncategorized transactions

Step 1: ShipMonk is funded in $18,000 increments — each funding transaction should be coded to Prepaid Expenses & Security Deposit, not to a P&L expense account. The expense is recognized monthly via journal entry

Step 1: Gusto payroll entries will appear in the Chase Operating Acc. — confirm these are matching to the correct payroll journal entries already posted in QBO and are not being double-counted

Step 2: If you are unsure how to code a transaction, code to Uncategorized Expense and flag for Reviewer — do not guess

If you are unsure of where a transaction should be coded to, please code to uncategorized transactions

Step 1: PayPal Bank requires manual CSV import every period — do not skip this step or assume transactions have synced automatically

Step 2: PayPal transaction volume is typically low — if you see an unusually high number of transactions, flag to the Reviewer before proceeding

If you are unsure of where a transaction should be coded to, please code to uncategorized transactions

Step 1: Pay particular attention to meal, entertainment, and travel expenses — these categories often require additional detail (business purpose, attendees) for tax purposes

Step 2: Legal fees may contain both IP-related and non-IP-related line items on the same invoice — review each invoice carefully and split the coding accordingly. IP-related charges go to Intellectual Property; all other legal fees go to Professional Services

If you are unsure of where a transaction should be coded to, please code to uncategorized transactions

Step 1: If the credit card feed is consistently missing transactions or showing errors, flag to the Reviewer — a persistent sync issue may require the feed connection to be reset or re-authenticated

Step 2: Pay particular attention to meal, entertainment, and travel expenses — these categories often require additional detail (business purpose, attendees) for tax purposes

Step 3: When in doubt about how to categorize a transaction, code to Uncategorized Expense and flag for the Reviewer rather than making an assumption

If you are unsure of where a transaction should be coded to, please code to uncategorized transactions

Step 1: Confirm transactions are syncing for both T. DRIVER (4932) and Z. NASGOWITZ (4924) — if only one sub-account is syncing, investigate before proceeding

Step 3: Any personal expenses identified on either card should be flagged to Henry Schwiesow from Brick immediately for direction on treatment before coding

If you are unsure of where a transaction should be coded to, please code to uncategorized transactions

Step 1: Ramp integrates directly with QBO — confirm whether transactions are auto-syncing before manually importing to avoid duplicates

Step 2: Ramp transactions represent a high volume of the operating expenses — take extra care when categorizing to ensure all transactions are correctly coded to the applicable GL account

Step 3: When in doubt about how to categorize a Ramp transaction, code to Uncategorized Expense and flag for Reviewer — do not guess

Do not begin review until the Preparer has completed the Enter Vendor Bills task in full including the Step 3 of the Preparer | Accounts Payable Procedure - Enter Vendor Bills checklist

Step 1: Cross-reference all entered bills against the Vendor Bills saved in Client Folder/Controllership/Vendor Invoices to confirm all invoices have been entered and no bills are missing or duplicated

Check all sourcing locations (FFO Email, Client Finance Team Email, Bill Pay Platform, Accounting Software) to confirm no bills have been overlooked

Do not begin review until the Preparer has completed the Code & Classify Vendor Bills task in full including the Step 3 confirmation checklist

Step 1: Run a Bills Due report from QuickBooks Online (Reports > Bills and Applied Payments) to review all bills assigned for the current payment run in one view — this makes it easier to spot missing assignments or incorrect payment methods in QBO Bill Pay

Any flagged item that cannot be fully verified or resolved should be removed from the current QBO Bill Pay payment batch and addressed separately — do not hold up the entire payment run for one unresolved item

Do not begin review until the Preparer has completed the Vendor Setup & Maintenance task in full

Step 1: Always independently verify new vendor banking and payment information in QBO Bill Pay directly with the vendor before approving for payment — never rely solely on information provided via email or invoice

Step 2: Treat any unsolicited request to change vendor banking details in QBO Bill Pay as a potential fraud attempt until independently verified — escalate to the appropriate internal team member if anything appears suspicious

Step 3: Do not approve payment to any new vendor in QBO Bill Pay without a W-9 on file

Do not begin review until the Preparer has completed the Vendor Setup & Maintenance task in full

Step 1: Always independently verify new vendor banking and payment information in QBO Bill Pay directly with the vendor before approving for payment

Step 2: Treat any unsolicited request to change vendor banking details as a potential fraud attempt until independently verified

Step 3: Do not approve payment to any new vendor in QBO Bill Pay without a W-9 on file

FOR ANY UNKNOWN ITEMS, ADD TO THE Open Items List Tab of the Monthly Checklist

Do not begin review until the Preparer has completed the Chase Money Market Preparation task in full including the Step 4 confirmation checklist

Step 2: Run a transaction detail report for Chase Money Market from QBO to review all coded transactions for the current close period in one view — this makes it easier to spot inconsistencies or misclassifications

Step 3: If any flagged items require input from Henry Schwiesow from Brick before a final determination can be made, escalate immediately and do not approve until a decision has been received

FOR ANY UNKNOWN ITEMS, ADD TO THE Open Items List Tab of the Monthly Checklist

Do not begin review until the Preparer has completed the Chase Operating Acc. Preparation task in full including the Step 4 confirmation checklist

Step 2: Run a transaction detail report for Chase Operating Acc. from QBO to review all coded transactions for the current close period in one view

Step 3: If any flagged items require input from Henry Schwiesow from Brick before a final determination can be made, escalate immediately and do not approve until a decision has been received

FOR ANY UNKNOWN ITEMS, ADD TO THE Open Items List Tab of the Monthly Checklist

Do not begin review until the Preparer has completed the PayPal Bank Preparation task in full including the Step 4 confirmation checklist

Step 2: Run a transaction detail report for PayPal Bank from QBO to review all coded transactions for the current close period in one view

Step 3: If any flagged items require input from Henry Schwiesow from Brick before a final determination can be made, escalate immediately and do not approve until a decision has been received

Step 1: Confirm the Preparer completed the manual CSV import for PayPal Bank — PayPal Bank does not auto-sync with QBO and transactions must be manually imported every period

FOR ANY UNKNOWN ITEMS, ADD TO THE Open Items List Tab of the Monthly Checklist

Do not begin review until the Preparer has completed the Amex Credit Card Preparation task in full

Step 2: Run a transaction detail report for Amex Credit Card from QBO to review all coded transactions in one view

Step 3: If any personal or non-business expenses are identified, confirm treatment with Henry Schwiesow from Brick before approving

FOR ANY UNKNOWN ITEMS, ADD TO THE Open Items List Tab of the Monthly Checklist

Do not begin review until the Preparer has completed the Chase Credit Card (1216) Preparation task in full including the Step 4 confirmation checklist

Step 2: Run a transaction detail report for Chase Credit Card (1216) from QBO to review all coded transactions for the current close period in one view

Step 3: If any personal or non-business expenses are identified, confirm treatment with Henry Schwiesow from Brick before approving

FOR ANY UNKNOWN ITEMS, ADD TO THE Open Items List Tab of the Monthly Checklist

Do not begin review until the Preparer has completed the Chase Credit Card Parent Account Preparation task in full including the Step 4 confirmation checklist

Step 1: Confirm both T. DRIVER (4932) and Z. NASGOWITZ (4924) have been fully reviewed — do not approve the preparation if only one sub-account has been reviewed

Step 2: Run a transaction detail report for Chase Credit Card Parent Account (49XX) from QBO to review all coded transactions for both cards in one view

Step 3: If any personal or non-business expenses are identified on either card, confirm treatment with Henry Schwiesow from Brick before approving — do not approve until the correct treatment has been confirmed

FOR ANY UNKNOWN ITEMS, ADD TO THE Open Items List Tab of the Monthly Checklist

Do not begin review until the Preparer has completed the Ramp Credit Cards Preparation task in full including the Step 4 confirmation checklist

Step 1: Confirm whether Ramp transactions were auto-synced or manually imported via CSV — if manually imported, confirm the import was complete before beginning the review

Step 2: Run a transaction detail report for Ramp Credit Cards from QBO to review all coded transactions for the current close period in one view — Ramp represents a high volume of operating expenses so take extra care reviewing for misclassifications

Step 3: If any personal or non-business expenses are identified, confirm treatment with Henry Schwiesow from Brick before approving

Confirm that no new workpapers or schedules are needed based on any changes in the client's business activity for the current period

If you are unsure of where a transaction should be coded to, please code to uncategorized transactions

Step 1: If the Beginning Balance does not match the prior period's reconciled ending balance, stop and flag to the Reviewer immediately

Step 3: Never force a reconciliation to balance by creating an unsupported journal entry — if the reconciliation does not balance, investigate and resolve before completing

Step 4: Always save the Bank Reconciliation Report immediately after completing

If you are unsure of where a transaction should be coded to, please code to uncategorized transactions

Do not begin Chase Operating Acc. Reconciliation until the Chase Operating Acc. Preparation task has been completed and approved by the Reviewer

Step 1: If the Beginning Balance does not match the prior period's reconciled ending balance, stop and flag to the Reviewer immediately

Step 3: Never force a reconciliation to balance — investigate and resolve all discrepancies before completing

If you are unsure of where a transaction should be coded to, please code to uncategorized transactions

Do not begin PayPal Bank Reconciliation until the PayPal Bank Preparation task has been completed and approved by the Reviewer

Step 1: If the Beginning Balance does not match the prior period's reconciled ending balance, stop and flag to the Reviewer immediately

Step 3: Never force a reconciliation to balance — investigate and resolve all discrepancies before completing

If you are unsure of where a transaction should be coded to, please code to uncategorized transactions

Do not begin Amex Credit Card Reconciliation until the Amex Credit Card Preparation task has been completed and approved by the Reviewer

Step 1: If the Beginning Balance does not match the prior period's reconciled ending balance, stop and flag to the Reviewer immediately

Step 3: Never force a reconciliation to balance — investigate and resolve all discrepancies before completing

If you are unsure of where a transaction should be coded to, please code to uncategorized transactions

Do not begin Chase Credit Card (1216) Reconciliation until the Chase Credit Card (1216) Preparation task has been completed and approved by the Reviewer

Step 1: If the Beginning Balance does not match the prior period's reconciled ending balance, stop and flag to the Reviewer immediately

Step 3: Never force a reconciliation to balance — investigate and resolve all discrepancies before completing

Step 4: Always save the Credit Card Reconciliation Report immediately after completing