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📋 Bookkeeping
Monthly Pre-Close Checklist
0/9 steps
Monthly documentation and workpaper checklist
1.Client Documentation - Bank Statements
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2.Client Documentation - Credit Card Statements
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3.Client Documentation - Payroll Reports
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a.Login to {payroll_sw} using 1Password
b.Navigate to Reports > Select Payroll Detail Report > Select Pay Period > Download > Save to Client Folder/Controllership/Payroll Reports usi
c.Login to {payroll_sw} using 1Password
d.Navigate to Reports > Select Payroll Summary Report > Select Pay Period > Download > Save to Client Folder/Controllership/Payroll Reports us
e.Login to {payroll_sw} using 1Password
f.Navigate to Reports > Select Payroll Liability Report > Select Pay Period > Download > Save to Client Folder/Controllership/Payroll Reports
4.Client Documentation - AP - Invoices From Vendors & Employee Expense Receipts
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a.Login to FFO Email or Client's Finance Team Email using 1Password
b.Navigate to Inbox > Search for Vendor Invoice emails for the bill pay period/day/week/month being worked on
c.Open email > Check if a PDF invoice/attachment is included
d.a) IF YES: Download the invoice attachment > Save to Client Folder/Controllership/Vendor Invoices using the Vendor Name - Invoice Number - M
e.b) IF NO: Save the email chain as a PDF > Save to Client Folder/Controllership/Vendor Invoices using the Vendor Name - Invoice Number - MM.D
5.Client Documentation - AR - Invoices Sent To Customers
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a.Login to FFO Email or Client's Finance Team Email using 1Password
b.Navigate to Inbox > Search for Customer Invoice & Receipt emails for the period/day/week/month being worked on
c.Open email > Check if a PDF invoice/receipt attachment is included
d.a) If yes: Download the invoice/receipt attachment > Save to Client Folder/Controllership/Customer Invoices & Receipts using the naming conv
e.b) If no: Save the email chain as a PDF > Save to Client Folder/Controllership/Customer Invoices & Receipts using the naming convention
a.Navigate to Client Folder/Controllership/Accounting Workpapers
b.Open each applicable workpaper and roll forward to the current period being worked on
c.Below are the applicable Workpapers & Schedules to be maintained:
d.a. Bank Reconciliation Workpaper — Reconcile all bank accounts for the current period
e.b. Credit Card Reconciliation Workpaper — Reconcile all credit card accounts for the current period
f.c. Prepaid Expense Schedule — Roll forward prepaid balances, record amortization for the current period
g.d. Fixed Asset Schedule — Roll forward fixed asset balances, record depreciation and any additions/disposals for the current period
h.e. Loan & Debt Schedule — Roll forward loan balances, record principal and interest payments for the current period
Accounts Payable Procedure - Enter Vendor Bills
0/3 steps
The following steps need to be completed to ensure all Vendor Bills for the current pay period/week/month have been sourced and entered into the Bill Pay Platform and/or Accounting Software for payment processing purposes only.
1.Source & Confirm All Vendor Bills Have Been Received
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a.Confirm all expected Vendor Bills have been received from the applicable sources:
b.FFO Email or Client Finance Team Email: Login using 1Password > Search for any new Vendor Bill emails received for the current period
c.Bill Pay Platform (e.g. Ramp, Bill.com): Login > Navigate to Inbox / Bills > Review all pending Vendor Bills
d.Accounting Software: Login > Navigate to Accounts Payable / Bills > Review any Vendor Bills synced automatically
2.Enter Vendor Bills into Bill Pay Platform and/or Accounting Software
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a.For each Vendor Bill sourced in Step 1, enter: Vendor Name, Invoice Number, Invoice Date, Due Date, Amount, Payment Terms (if applicable)
b.Attach the corresponding invoice/documentation directly to the bill in the platform
3.Confirm All Bills Have Been Entered
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a.All expected Vendor Bills received and entered with correct Invoice Number, Date, Due Date, and Amount
b.Supporting documentation attached to each bill
c.Any missing bills have been flagged and follow-up has been initiated
If the client uses both a Bill Pay Platform and Accounting Software that sync together, confirm which platform is the primary entry point to avoid double entry
If you do not know the correct GL account for a bill, post to Uncategorized Expense and flag for Reviewer
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✉ Weekly Client Email Draft
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